Examiner Appointments and Payments (EAP) Support

The Appointments element of EAP is now live. Click on the menu below for user support.

Login to EAP using this link: https://examiners.admin.ox.ac.uk

It will take you to your Single Sign On page.

Access to EAP is managed through your Information Custodian (IC). From the 2019-20 academic year access will be requested and granted through an online process. Until then a simple manual process is in place.

 

Please follow these steps:

  1. Identify your EAP role. This dictates what access you need. If you are an Exam Board Administrator or a Senior Nominating Officer (SNO) you'll need to contact your IC. If you are a Chair of Examiners you won't need to request access as you will be automatically granted access once you have been appointed to an Exam Board.
  2. Email your IC 

If you are unsure who this is, check on the Information Custodian list on the Student Systems website. 

Your email subject should be: EAP Access Request

Include the following information in your email:

  • Your name, contact phone number and email address 
  • Whether you are an EBA or an SNO
  • The name of your department
  • A list of the Exam Boards you need access to

If your IC approves your request, they will email the central Examinations and Assessments (E&A) team with the above-mentioned information. You and your IC will receive a confirmation email from the E&A team to inform you both that you have access.

If you do not receive a response within five days, contact your IC first to make sure that they forwarded your request to the E&A team.

 

Note: as an EBA you will be able to see the full list of Exam Boards within your department. This is because access is granted at department level. Your Information Custodian approved the level of access for all users within your department before the system went live, and this includes the Exam Boards to which you have access.

Although you can see the full list of Exam Boards in your department, you must manage only those for which you are responsible as agreed with your department or line manager. This includes managing or responding only to notifications or queries sent to you relating to the Exam Boards for which you are responsible. Please ignore those relating to Exam Boards which do not fall within your role, unless you are covering for an absent colleague by prior arrangement.

Appointments training sessions for Exam Board Administrators (EBAs) were provided over summer 2019. During October and November training in Payments will be available. Attendance at Appointments training will be a pre-requisite for Payments training.

All training sessions will be held at IT Services, Banbury Road. Dates and times coming soon.

 

Roadshows for all Payments users will be held in October 2019.

Invitations to training and roadshows will be sent in early October .

 

EAP training for new EBAs will be provided later; dates and times to follow.  

 

Resources by System Role

User

Document name

Version Date
Exam Board Administrator

Manual

Roadshow Supporting Document

5.0

1.0

30 Sep 19

May 19

Senior Nominating Officer

Manual

Roadshow Supporting Document

4.0

1.0

24 Jun 19

May 19

Chair of Examiners

Manual 

Roadshow Supporting Document

2.0

1.0

24 Jun 19

May 19

Proctor Quick Reference Guide 3.0 21 Jun 19
All

Revised Right to Work Processes

- Apr 19

 

Our tests of the system have identified various issues that you might come across. Please see our Known Issues page.

 

Where to get help

The EAP system is supported by the Student Systems Support Centre:

W: https://academic.admin.ox.ac.uk/student-systems
E:  student.systems@admin.ox.ac.uk
T: 01865 (2)84848

Opening Hours: 
08:30 - 17:00 Mon - Fri
(excl. BHs & fixed closure days)

Gibson Building, Ground Floor
Radcliffe Observatory Quarter
Woodstock Road
Oxford OX2 6GG

If you have any Examinations and assessments process queries please contact the central Examinations and Assessments team (examiners@admin.ox.ac.uk).

The Examinations and Assessments Handbook (https://examshandbook.admin.ox.ac.uk/home) currently reflects the 2018-19 academic cycle. It will be updated from 1 October 2019 with 2019-20 information and published here. 

The supporting WebLearn site will become redundant from 1 October 2019.

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19/10/2019 00:19:53
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