On-Course Applications (phase II)

The Phase I project successfully replaced ten of the more straightforward paper-based Graduate Studies Office (GSO) forms with online forms, digitised approvals and workflows in eVision. Moving to online applications makes life easier for students, academics and administrative staff, provides a faster, simplified process, and reduces the risk of data breaches.

The Phase II project aims to move as many as possible of the remaining on-courses processes into eVision. Consolidating data collection and administration onto eVision means that applications are stored in one place, and can be accessed and approved from anywhere, via eVision or Student Self Service. Alongside Phase II, the Research Degrees Management System project is looking at a small tranche of more complex GSO forms, used to record and manage post-graduate researcher (PGR) outcomes. 

The project will deliver the following results:

• Students will have a more consistent, intuitive digital experience and faster turnaround times
• Administrative processes will be simplified and consolidated onto a single common solution, reducing off-system activity
• Academics and administrators will be able to view and action applications within eVision
• End-to-end processing time will be reduced
• Personal data will be held securely within a supported system
• Data visibility, quality and reporting capability will be improved

The project outcomes listed above will deliver the following benefits:

• Improved student and staff satisfaction with the process
• Time savings for academic and administrative staff
• Reduced risk of data breaches
• More effective monitoring of policy adherence 

This project is being managed as an Intervention under the University’s Digital Transformation programme. The project team meets weekly with a Review Group comprised of central, divisional and college stakeholders to ensure the eVision solution meets their requirements and to get sign off on any process changes or business decisions.